Create a Travel Request
Create a Travel Request
Follow these steps to plan, estimate and request approval for your trip
2. Look up your limits
Meals and incidentals
You're entitled to certain meal allowances and allowed to claim incidentals when you travel.
Policy: Travel Directive, Appendix D - Allowances - Module 4
Accommodation
The ACRD has a list of authorized hotels for travel.
Policy: Accommodation and Car Rental Directory
3. Ask around for any department-specific rules
Talk to your colleagues, your team’s admin assistant, or your Senior Full-Time Travel Officer (SFTO).
Resource: List of designated departmental travel coordinators
4. Put together an estimate
Be sure to include:
- Accommodation
- Travel
- Meals and incidentals
- Taxi
And, include any other expenses that need to be claimed ahead of time.
5. Submit your travel plan for approval
Find your approver. Some departments have a “delegation of financial authority” chart.
Get sign off. Your approver will review your travel proposal and sign off. Let them know when your trip is, and how urgent your request is.
Fix any mistakes. If your approver rejects your travel plan or comes back with requested corrections, talk to your colleagues, EA, manager, or finance department about how to update it to comply with the policies and rules.
Resources
- National Joint Council (NJC) Travel Directive
- National Joint Council (NJC) Travel Directive - Appendix D - Allowances
- Accommodation and Car Rental Directory (ACRD)
- Directive on Travel, Hospitality, Conference and Event Expenditures (THCEE)
- VIA Rail
Suggest an update
Submit anonymous feedback here
Still have travel-related questions?
Your Designated Departmental Travel Coordinator should be able to help!
First time traveller?
You'll require an account in HRG to book your travel. Contact your team's administrative support to set up your account.